Living Documentation Portal — Travel Registration App

✓ Happy Path 6 scenarios

Happy Path

Employee selects their persona and reaches the employee dashboard

📍 Starting from

the application is running

I am on the select-role page

▶ User action

I click the persona card for an employee persona

✓ Expected outcome

I am redirected to the dashboard

I see my employee dashboard with my travel requests

View technical spec

Scenario: Employee selects their persona and reaches the employee dashboard
  Given the application is running
  Given I am on the select-role page
  When  I click the persona card for an employee persona
  Then  I am redirected to the dashboard
  Then  I see my employee dashboard with my travel requests

Happy Path

Manager selects their persona and sees direct reports' requests

📍 Starting from

the application is running

I am on the select-role page

▶ User action

I click the persona card for a manager persona

✓ Expected outcome

I am redirected to the dashboard

I see requests submitted by employees on my team

View technical spec

Scenario: Manager selects their persona and sees direct reports' requests
  Given the application is running
  Given I am on the select-role page
  When  I click the persona card for a manager persona
  Then  I am redirected to the dashboard
  Then  I see requests submitted by employees on my team

Happy Path

HRIS admin selects their persona and accesses the admin panel

📍 Starting from

the application is running

I am on the select-role page

▶ User action

I click the persona card for an HRIS admin persona

✓ Expected outcome

I can navigate to "/hris"

I see all travel requests across the organisation

View technical spec

Scenario: HRIS admin selects their persona and accesses the admin panel
  Given the application is running
  Given I am on the select-role page
  When  I click the persona card for an HRIS admin persona
  Then  I can navigate to "/hris"
  Then  I see all travel requests across the organisation

Happy Path

Logged-in user logs out

📍 Starting from

the application is running

I am logged in as any persona

▶ User action

I click the logout link in the navigation

✓ Expected outcome

I am redirected to the login page

my session is cleared

I cannot access the dashboard without logging in again

View technical spec

Scenario: Logged-in user logs out
  Given the application is running
  Given I am logged in as any persona
  When  I click the logout link in the navigation
  Then  I am redirected to the login page
  Then  my session is cleared
  Then  I cannot access the dashboard without logging in again

Happy Path

Logged-in user accesses the FAQ page

📍 Starting from

the application is running

I am logged in as an employee

▶ User action

I navigate to "/faq"

✓ Expected outcome

I see the FAQ page content

I see a link to the Mingle travel guideline

I am not redirected to the login page

View technical spec

Scenario: Logged-in user accesses the FAQ page
  Given the application is running
  Given I am logged in as an employee
  When  I navigate to "/faq"
  Then  I see the FAQ page content
  Then  I see a link to the Mingle travel guideline
  Then  I am not redirected to the login page

Happy Path

Swiss employee persona has Employee ID and Cost Center

📍 Starting from

the application is running

I am on the select-role page

▶ User action

I click a Swiss employee persona (e.g. "swiss_employee_zh")

✓ Expected outcome

I am logged in as that persona

the new request form shows my Employee ID pre-filled

the new request form shows my Cost Center pre-filled

View technical spec

Scenario: Swiss employee persona has Employee ID and Cost Center
  Given the application is running
  Given I am on the select-role page
  When  I click a Swiss employee persona (e.g. "swiss_employee_zh")
  Then  I am logged in as that persona
  Then  the new request form shows my Employee ID pre-filled
  Then  the new request form shows my Cost Center pre-filled

⚠ Edge Cases 7 scenarios

Edge Case

Unauthenticated user is redirected to login when accessing dashboard

📍 Starting from

the application is running

I am not logged in

▶ User action

I navigate to "/dashboard/"

✓ Expected outcome

I am redirected to the login page

View technical spec

Scenario: Unauthenticated user is redirected to login when accessing dashboard
  Given the application is running
  Given I am not logged in
  When  I navigate to "/dashboard/"
  Then  I am redirected to the login page

Edge Case

Unauthenticated user is redirected to login when accessing a request

📍 Starting from

the application is running

I am not logged in

▶ User action

I navigate to "/request/1/"

✓ Expected outcome

I am redirected to the login page

View technical spec

Scenario: Unauthenticated user is redirected to login when accessing a request
  Given the application is running
  Given I am not logged in
  When  I navigate to "/request/1/"
  Then  I am redirected to the login page

Edge Case

Unauthenticated user is redirected to login when accessing new request form

📍 Starting from

the application is running

I am not logged in

▶ User action

I navigate to "/request/new/"

✓ Expected outcome

I am redirected to the login page

View technical spec

Scenario: Unauthenticated user is redirected to login when accessing new request form
  Given the application is running
  Given I am not logged in
  When  I navigate to "/request/new/"
  Then  I am redirected to the login page

Edge Case

Unauthenticated user is redirected to login when accessing notifications

📍 Starting from

the application is running

I am not logged in

▶ User action

I navigate to "/notifications/"

✓ Expected outcome

I am redirected to the login page

View technical spec

Scenario: Unauthenticated user is redirected to login when accessing notifications
  Given the application is running
  Given I am not logged in
  When  I navigate to "/notifications/"
  Then  I am redirected to the login page

Edge Case

Unauthenticated user is redirected to login when accessing admin panel

📍 Starting from

the application is running

I am not logged in

▶ User action

I navigate to "/hris/"

✓ Expected outcome

I am redirected to the login page

View technical spec

Scenario: Unauthenticated user is redirected to login when accessing admin panel
  Given the application is running
  Given I am not logged in
  When  I navigate to "/hris/"
  Then  I am redirected to the login page

Edge Case

Employee cannot access another employee's request

📍 Starting from

the application is running

I am logged in as employee "alice"

a request exists that belongs to employee "alice"

I am logged in as a different employee

▶ User action

I navigate to that request's detail page

✓ Expected outcome

I receive a 403 Forbidden response

View technical spec

Scenario: Employee cannot access another employee's request
  Given the application is running
  Given I am logged in as employee "alice"
  Given a request exists that belongs to employee "alice"
  Given I am logged in as a different employee
  When  I navigate to that request's detail page
  Then  I receive a 403 Forbidden response

Edge Case

Employee cannot access the edit form for another employee's request

📍 Starting from

the application is running

I am logged in as employee "alice"

a request exists that belongs to employee "alice"

I am logged in as a different employee

▶ User action

I navigate to that request's edit URL

✓ Expected outcome

I receive a 403 Forbidden response

View technical spec

Scenario: Employee cannot access the edit form for another employee's request
  Given the application is running
  Given I am logged in as employee "alice"
  Given a request exists that belongs to employee "alice"
  Given I am logged in as a different employee
  When  I navigate to that request's edit URL
  Then  I receive a 403 Forbidden response

Issues & Requests

🐛

Bug High

[4.1] Travel Companion functionality broken

When attempting to add a travel companion via the people-picker, nothing happens. The feature is non-functional — entering a colleague's email does not add them as a travel companion.

2026-05-20

💡

Improvement Low

[4.2] Remove role badge from dashboard welcome line

The current role-based view label ('Employee View' / 'Line Manager View') is confusing and unnecessary. A line manager is also an employee. Remove the label entirely.

2026-05-20

💡

Improvement Medium

[4.3] Landing page: add personalised welcome, description and resource tiles

The home page lacks context. Add a personalised welcome message, a short description of the app, and 2–3 clickable resource tiles (Travel Guideline, Knowledge Base, AI Search).

2026-05-20

💡

Improvement Low

[4.4] Rename status columns: System Status → Approval Status, HRIS Status → HR Status

'System Status' is unclear. Rename to 'Approval Status' (line manager approval) and 'HR International Status' / 'HRIS' to 'HR Status' (HR International processing status).

2026-05-20

💡

Improvement Medium

[4.5] Dashboard: replace 'Created Date' column with 'Travel Window'

The 'Created' date column is not useful for employees reviewing their trips. Replace it with a 'Travel Window' column showing the start and end dates of the trip.

2026-05-20

💡

Improvement Medium

[4.6] Dashboard: add KPI card for total days travelled to Switzerland this year

Employees and managers should have immediate visibility of how many days have already been travelled to Switzerland in the current calendar year. Show a KPI tile at the top of the dashboard: 'You have booked X travel days to Switzerland this year.'

2026-05-20

💡

Improvement Low

[4.7] New request form: update Travel Approver helper text

Pre-fill approver with line manager but make editable. Add helper text: 'If your line manager is not available, please select an appropriate person to approve your business trip.'

2026-05-20

💡

Improvement Low

[4.8] New request form: remove 'Optional' label from Host in Switzerland

Do not label the 'Host in Switzerland' field as optional — users will skip it. Keep the field as-is without any optional annotation.

2026-05-20

💡

Improvement High

[4.9] Trip type: support three registration scenarios (Individual, Group, Register for someone else)

Three distinct scenarios identified: (1) Individual trip, (2) Group trip, (3) Registration on behalf of someone else. Current group trip is broken (see 4.1). 'Register for someone else' not supported. Dev team to propose UX approach.

2026-05-20

💡

Improvement Medium

[4.10] New request form: add Additional Comments / Notes field

Add a comment/notes field to the new request form, allowing employees to add context to their trip. No free-text travel reason needed — 10 predefined reasons are sufficient.

2026-05-20

💡

Improvement Medium

[4.11] Travel dates: clarify that dates = days physically working in Switzerland (not travel days)

Rename date fields to 'First/Last day working in Switzerland'. Add helper text: 'Please register only the days you are physically present and working in Switzerland. Do not include travel-only days.'

2026-05-20

💡

Improvement Medium

[4.12] Location: add Lucerne and 'Other' free-text option for non-Axpo locations

Add Lucerne to predefined locations. Add 'Other' option with free-text address input for non-Axpo locations. All predefined locations must include full address for HR reporting.

2026-05-20

💡

Improvement Medium

[4.13] Display corporate events calendar in the app

Employees are unaware of scheduled corporate events when registering trips. Add a corporate events calendar or list visible to employees so they can align travel with relevant events. Dev team to propose placement.

2026-05-20

💡

Improvement Low

[4.14] Employee dashboard: include travel windows in document/overview section

On the main employee dashboard, add a section or option to include travel windows as a supporting document for broader visibility and planning. To be elaborated in next session.

2026-05-20

💡

Improvement High

[4.15] Two-stage document upload: HR can request documents from employee after submission

Stage 1: No document required from employee at submission. Stage 2: HR should be able to request additional documents (e.g. passport, permit) via the app — not by email. Develop a workflow for HR document requests.

2026-05-20

💡

Improvement Medium

[4.16] Public holiday indicator on blocked travel days

When a public holiday blocks a day from selection, add a tooltip/indicator explaining why, e.g. 'Public holiday in [Canton]'. Users currently have no explanation.

2026-05-20

💡

Improvement Medium

[4.17] Open question: confirmation email / notification workflow after each stage

Decision pending on how the app sends confirmations to employees after: (1) submission, (2) line manager approval, (3) HR processing. HR International to define the desired workflow and content (email, in-app, or both).

2026-05-20

🐛

Bug Medium

GREGORY TEST 1

LOREM IPSUM

2026-06-17

Employee selects their persona and reaches the employee dashboard

Manager selects their persona and sees direct reports' requests

HRIS admin selects their persona and accesses the admin panel

Logged-in user logs out

Logged-in user accesses the FAQ page

Swiss employee persona has Employee ID and Cost Center

Unauthenticated user is redirected to login when accessing dashboard

Unauthenticated user is redirected to login when accessing a request

Unauthenticated user is redirected to login when accessing new request form

Unauthenticated user is redirected to login when accessing notifications

Unauthenticated user is redirected to login when accessing admin panel

Employee cannot access another employee's request

Employee cannot access the edit form for another employee's request

Employee information is pre-filled on the new request form

Travel Approver defaults to line manager via people-picker

Host in Switzerland is selected via people-picker

Mingle travel guideline link is visible on the new request form

Submit a valid individual travel request within a travel window

Employee uses a travel window chip to auto-fill trip dates

Swiss public holiday warning appears when a travel day falls on a holiday

"Other" location reveals address sub-fields

Canton input on "Other" location fetches canton-specific holiday warnings

Submit a group travel request with colleagues found via people-picker

Submit a request with a document attachment

View an existing travel request showing new employee fields

Employee edits a submitted request that is more than 10 business days away

Employee edits a rejected request and saves changes

Employee resubmits a rejected request

Cancel own pending travel request

Download an attached document

Cannot submit a request with trip starting in less than 10 days

Cannot submit a request with trip starting today

Cannot submit a request with no trips added

Cannot submit a trip that falls outside allowed travel windows

Cannot submit a trip without filling in reason and location for every day

Cannot submit a trip with no active days

Document upload rejected for invalid file type

Cannot view a request that does not exist

Cannot view another employee's request

Cannot cancel another user's request

Edit button is not shown for an approved request

Edit button is not shown within 10 business days of the trip

Cannot directly access edit URL for an approved request

Cannot directly access edit URL within 10 business days of the trip

Resubmit button is not shown for a non-rejected request

Cannot access the people-search API without being logged in

Cannot access the holidays API without being logged in

Manager approves a travel request with confirmation checkbox

Manager cannot approve without ticking the confirmation checkbox

Manager rejects a travel request with a reason

HRIS admin approves a request with confirmation checkbox

HRIS admin updates HRIS registration status to Registered

HRIS admin updates HRIS status to "No Registration Needed"

HRIS admin updates HRIS status to "Pending Documentation"

Cannot approve without ticking the confirmation checkbox

Cannot approve a non-existent request

Cannot reject a non-existent request

Employee cannot approve any request

Employee cannot reject any request

Cannot update HRIS status as an employee

Cannot update HRIS status as a manager

Cannot update HRIS status for a non-existent request

HRIS admin views all requests in admin panel

HRIS admin exports all requests to Excel with new columns

HRIS admin views travel windows for a managed entity

HRIS admin creates a new travel window

HRIS admin edits an existing travel window

HRIS admin deletes a travel window

HRIS admin assigns a legal entity to another admin user

HRIS admin removes a legal entity assignment from an admin user

HRIS admin views the Predefined Locations tab

HRIS admin creates a new predefined location

HRIS admin edits an existing predefined location

HRIS admin deletes a predefined location

Employee cannot access admin panel

Manager cannot access admin panel

Unauthenticated user cannot access admin panel

Employee cannot export Excel report

Manager cannot export Excel report

Cannot download a document that does not exist